HISPANIC BAR ASSOCIATION

OF THE DISTRICT OF COLUMBIA

PRIVACY POLICY AND LEGAL DISCLAIMER

Collection of Your Information

Personally Identifiable Information ("PII"): The Hispanic Bar Association of DC ("HBA- DC") collects, uses, and discloses certain PII in the course of conducting its business and interacting with HBA-DC members and non-members. PII includes name, mailing address, employment address, telephone numbers, email addresses, and information relating to law school or current or past employment.

How We Collect Your Information: HBA-DC collects information from you, whether as an HBA-DC member or as a non-member, in several ways, including:

(1) Electronic mail. You may send us PII in any electronic mail message.

(2) Registration. By completing a membership application online or in hardcopy or by registering for events online you will be providing us with PII. This and other information that you choose to provide may also be available on your public membership profile, if you choose to have one.

(3) Participation in Programs. We may collect PII from you if you complete certain forms to participate in HBA-DC programs or if you complete questionnaires relating to the HBA-DC's programs and activities.

Use of Your Information

How We Use Your Information: HBA-DC uses the PII it collects to conduct its business, including:

(1) HBA-DC Programs. We may use the PII we collect from you to further the HBA-DC's program goals.

(2) Questionnaires. We may contact you in response to PII that you provide to us when you complete certain questionnaires, such as pro bono or employer diversity questionnaires, and we may use the PII provided in these questionnaires to improve HBA-DC member benefits and programs.

Disclosure of Your Information

To Whom We Disclose Your Information: HBA-DC discloses the PII it collects to conduct its business as follows:

(1) Disclosure to HBA-DC. We may disclose your PII to certain persons within HBA-DC, including Board and Committee members and other volunteers, in order to conduct our business. For instance, PII that you provide in forms to participate in programs will be shared with the relevant HBA-DC Committee charged with that program and members participating in the program (e.g., the Student Affairs Committee when completing a mentoring program application form to match mentoring participants). We may also disclose PII to the HBA-DC Board to conduct Board business, for instance, to consider an endorsement request.

(2) Disclosure to Third Parties. We may also disclose PII to third parties in order to conduct HBA-DC business. For instance, if you complete a pro bono questionnaire, that information may be shared with the public interest organizations, schools, and other organizations who have expressed interest in assistance or participation from our members. We share your name with organizations, such as other voluntary bar associations, with who we cosponsor events if you have indicated that you will attend. To the extent necessary, in addition to what we have described herein, we may disclose PII to such third parties as the website vendor (yourmembership.com), our credit card processor (Bluepay), our event planners, and other third parties with whom HBA-DC works to provide benefits and services.

Security

Sensitive Information: Please be aware that e-mail is not necessarily secure and can be intercepted. If your communication is very sensitive, or includes personal information, you may want to send it by postal mail instead. Before you contact us by postal mail, telephone, or electronically, please be aware that the material you submit may be seen by various HBA-DC officers, committee members, volunteers, and other designees.

Passwords: Our website, through our vendor yourmembership.com, has the following password controls. Passwords must contain at least 6 characters and at least one number.

Website Data Protection: The HBA-DC website (through our vendor yourmembership.com) uses the following security protocols. The vendor is PCI ("Payment Card Industry Security Standard") compliant and is audited quarterly by SecurityMetrics Corporation. SSL ("Secure Socket Layer"), which helps make sites secure, is used to protect sensitive information in transit. When financial account numbers are stored, they are stored using triple DES encryption and remain in the system for only a limited amount of time. After this time the information is masked whereby credit card numbers are wiped and only the last 4 digits are saved and encrypted. If real-time credit card processing is utilized, financial information is never stored and only the last 4 digits are saved and encrypted. The only exception to this is if the customer chooses to utilize the system's recurring payment capabilities. When a recurring transaction occurs, the entire credit card number is stored using the encryption methods listed above for the duration of the recurring transaction event.

NOTICE: We will not collect PII about you when you visit our site, unless you choose to provide such information to us.

Changes to Our Policy

If we change our privacy policy, we will update the policy reflected on the HBA-DC website. We reserve the right to modify our privacy policy at any time, so please review it frequently.

Legal Disclaimer

The Hispanic Bar Association of D.C. presents the information on this website as a service to our members and other Internet users. While the information on this site may be about legal issues, it is not legal advice. This website contains links to websites not maintained by the HBA-DC. The HBA-DC is not responsible for the contents of any linked site or any link contained in a linked site nor does inclusion of a link in our web site to another website imply recommendation, approval or endorsement by HBA-DC of the site. In addition, HBA-DC is not responsible for the privacy practices of other sites.

 

HISPANIC BAR ASSOCIATION OF DC WEBSITE SOCIAL COMMUNITY GUIDELINES

The Hispanic Bar Association of the District of Columbia ("HBA-DC”) welcomes you to our social community. The use of "you” and "your” refers to member(s) of The HBA-DC social community, available through the hbadc.org website ("Website”) and "we,” "us,” or "our” refers to HBA-DC.

Purpose

The goal of our Social Community is to encourage discussion and exchange of ideas between members of the The HBA-DC community. Our Social Community is available to registered members of The HBA-DC who have created a public profile on our Website. Members elect whether to make their profile information public during registration, and members can change their election at any time. Making profile information public gives members the ability to contact other members using our Social Community networking features.

We welcome your views, comments and other communications, photographs, images, illustrations, ideas, suggestions, designs, videos, music and audio creations ("User Content") within the Social Community and within pages and applications created or administered by The HBA-DC (the "Pages”), and encourage self-expression while respecting the dignity, rights and property of others.

Content on the Pages does not reflect the opinions or ideals of The HBA-DC or its employees, affiliates, or agents. The HBA-DC does not represent or warrant the accuracy of any statement or product claims on the Pages.

The HBA-DC reserves the right to modify the Rules at any time without prior notice. Your use of the Pages following any such change constitutes your agreement to follow and be bound by the Rules. You should review the Rules whenever you access and/or use the Pages.

The HBA-DC Network General Rules

Members’ use of the Pages is subject to The HBA-DC Social Community Rules, The HBA-DC Privacy Policy, and other policies or terms posted from time to time on the Pages and/or the Website, which are incorporated herein by reference (together, the "Rules”), which should be read before using the Social Community. Any postings or submissions from users on our page do not reflect the views or opinions of The HBA-DC. We do not accept responsibility for the information posted by others nor do we warrant the accuracy of such information.

The HBA-DC Social Community Rules

In order for our Social Community to maintain a positive and enriching environment in which our members can interact with each other, it is essential that all our members feel safe while using the Social Community. At all times we reserve the right to remove, delete or disable any content, postings, comments or ideas from members and the right to terminate access to the Social Community at our discretion. The HBA-DC may, but is not obligated to, monitor the posted User Content and reserves the right at its sole discretion to ban a user from posting as it deems necessary or remove or disable the inappropriate content or activity if found on our page, including but not limited to:

• Profane, defamatory or obscene language
• Content inappropriate for a professional setting, as determined by The HBA-DC
• Stalking, harassing, threatening, abusive or violent language or activity
• Hateful or discriminatory comments towards any individual or specific groups of people
• Fraudulent, deceptive or misleading content
• Posts that impersonate any person or entity or otherwise misrepresents identity or affiliation
• Links or comments that contain sexually explicit content or material
• Any activity that is illegal or encourages illegal activity
• Content that infringes the rights of another, including without limitation copyright, trademark, right of privacy and right of publicity
• Files, software or mechanisms that contain viruses or corrupted files that may harm or damage computer software, hardware or other programs, spyware, Trojan horses, worms, Easter eggs or any other harmful, disruptive or destructive files or activities, or that result or may result in any denial-of-service attack
• Content promoting commercial solicitations, chain letters, mass mailings, or spamming
• Intentionally disruptive or incendiary comments or material
• "Sensitive” personally identifiable information (such as medical information; financial information; sexually-related information; political or religious opinions; criminal charges or convictions; racial or ethnic origin)
• Content that, in the sole judgment of The HBA-DC, is objectionable, restricts or inhibits any other person from using or enjoying the Pages, or damages the image or rights of The HBA-DC or other users or third parties
• Content directly expressing support or opposition for a candidate for public office.

You agree to indemnify The HBA-DC, its employees, officers, directors, affiliates, agents, representatives and all related parties from and against any and all damages, costs, judgments and expenses (including reasonable attorney fees) that it incurs as a result of your use of the Pages.

Intellectual Property and Proprietary Rights

If you believe your copyrights are violated by any User Content, please report it by clicking here and providing details in accordance with the Digital Millennium Copyright Act. If you believe any User Content violates the Rules in other ways, you may report it by contacting us here.

Thank you for adhering to the HBA-DC Social Community Guidelines. We hope you enjoy your social networking experience.

 

HBA-DC thanks the law firm of Venable LLP for its generous support in acting as pro bono advisor to HBA-DC.